Special needs students

Some students work alongside their studies, practice top sport or are self-employed. There are also students with a disability and students with temporarily special circumstances (death of a family member, illness , etc.). These specific situations can influence the study process. Study needs assessors can, together with the student and teacher staff, grant education and exam accommodations.

Who can apply?

As a rule, the student takes at least 27 credits.

Type of special needs status	Explanation
Student with disability	Sensory impairment: motor, visual and/or auditory Developmental disorders: dyslexia, dyscalculia, dysorthography, dyspraxia, AD(H)D, autism spectrum disorder, developmental dysphasia, stuttering, tic disorder. Psychiatric disability Chronic illness Other
Special individual circumstances (BIO)	You experience difficulties during the studies because of, for example, pregnancy, death of a family member, ...
High-level artistic practitioner	You also qualify for the status of 'student - entrepreneur' or 'working student' and you experience difficulties in combining high-level artistic practice with educational activities.
Student – caregiver	You offer extra support to someone in need of care from the immediate environment (family member first degree, cohabiting partner,…)
Student – entrepreneur	You work as a self-employed person, you have an enterprise number, you are affiliated with a social insurance fund and you have a minimum annual turnover of €6648.12. Please note: this status differs from the tax status student – self-employed person, but is linked to it.
Student – top athlete	You experience difficulties in your studies due to the combination with top sport. View the conditions
Working student	You work at least 80 hours per month or you are employed part-time in accordance with the relevant collective labor agreement. Please note: PhD students or students who follow education in a work track cannot submit an application, as their form of education has already been adjusted.

How do you apply?

Step 1: To have your status as a top sports student, working student, student with a disability or student-entrepreneur officially recognized, you must create your own application file in KULoket . This registration must be done before 10/18/'23.
Step 2: Once you have uploaded the correct documents in your file (see Certificate of Disability / Certificate of Other Statutes), the study needs assessor can process your application file and status. As soon as your status has been approved, you will automatically receive a notification in your mailbox. You can upload your documents in KU Loket until 10/31/'23.
Step 3: You make an appointment with the study needs assessor on your campus to see which accommodations apply to you.

Not officially registered yet? You can already request a status with your temporary account via this link. You use this account to submit your online registration.

NB!

If you did not meet the deadline of the first semester, you will get a second chance in the second semester. If you have registered on KULoket before Wednesday 28/02/'24 and uploaded your documents at the latest on Wednesday 13/03/'24, you can still obtain a special status with accompanying accommodations. These only apply from the second semester, without retroactive effect.

Certificate of disability status

Those who want to be recognized as a student with a statute must be able to submit a certificate (motivated report, report from the CLB, VAPH recognition, etc.). If you do not have such a certificate, ask your treating physician, psychologist, etc. to complete a VLOR certificate bundle . Below you will find an overview:

Disability	Valid certificate/documentation
Chronic illness Motor function limitation Auditory impairment Visual impairment Psychiatric disability	Certificate of registration VAP (Flemish Agency for People with Disabilities) AND/OR Recognition disability Directorate General OR VLOR certificate bundle (to be completed by the attending physician, specialist, ...)
Developmental disorder: dyslexia Developmental disorder: dyscalculia Developmental disorder: dyspraxia	Motivated report, own documentation (e.g. CLB report,...) in accordance of VLOR criteria OR VLOR certificate bundle (to be completed by the attending physician, specialist, ...)
Developmental Disorder: ASD Developmental disorder: AD(H)D Developmental disorder: tic disorder Developmental disorder: coordination Developmental disorder: stuttering Developmental disorder: dysphasia	Certificate of registration VAPH (Flemish Agency for People with Disabilities) AND/OR Recognition disability Directorate General AND/OR Motivated report, own documentation in accordance with VLOR criteria (e.g. CLB report, diagnosis centre,... OR VLOR certificate bundle (to be completed by the attending physician, specialist, ...)

Certificate of other statutes

Status	Valid certificate/documentation
Working student	Completed application form working student Proof of employment Work activity schedule
Student-entrepreneur	Completed application form student-entrepreneur Proof of company number, if applicable Financial plan, if applicable Assessment notice for the past financial year, if tax status – self-employed for more than one year.
High-level artistic practitioner	Completed application form high-level artistic practitioner Resume and portfolio
Student – caregiver	Completed application form student-caregiver Statement from a doctor that the person in need of care is in a serious medical situation and needs extra support. Official document in which the student is recognized as an informal caregiver by, for example, health insurance, if available.
Student – top athlete	Completed application form student-top athlete All possible evidence that can support the application form (e.g. training schedule, club membership, recognition of a certain federation/committee, participation in competition past 12 months,…)
Special individual circumstances (BIO)	Completed application form special individual circumstances All relevant information that can support the application

What are the educational and exam facilities?

Together with the student, the study needs assessor and staff of the study programme examine which educational and/or exam accommodations are useful and feasible. You are not automatically entitled to accommodations, these are provided in consultation with the staff of the study programme and are reasonable adjustments. Your education and exam accommodations can be renewed annually or are valid throughout your school career at LUCA.

Accommodations must not jeopardize the acquisition of the final competences. Only the process and the way in which the competencies are acquired will be adjusted. As a result, the allocated education and examination accommodations do not jeopardize the principles of the principle of equality for all students within the study programme.

Contact study needs assessor

Campus Sint - Lukas Brussel	Mail to zorgcoach.sintlukas@luca-arts.be or make an appointment with Joke Thuy using the online agenda
Campus Narafi	Mail to z orgcoach.narafi@luca-arts.be or make an appointment with Joke Thuy using the online agenda
Campus C - Mine	Mail to Vanessa Vangeel zorgcoach.cmine@luca-arts.be
Campus Lemmens	Mail to zorgcoach.lemmens@luca-arts.be or make an appointment with Greetje Anthoni using the online agenda
Campus Sint - Lucas Gent	Mail to zorgcoach.sintlucas@luca-arts.be or make an appointment with Sarina Mary using the online agenda

Study counselling

Do you have a special needs status? Then you are entitled to individual study guidance from the study needs assessor of your campus.

If you're not entitled to a special status, but you would like to have some support or study tips? Read our study tips here.