Special needs students

Some students work alongside their studies, practice top sport or are self-employed. There are also students with a disability and students with temporarily special circumstances (death of a family member, illness , etc.). These specific situations can influence the study process. Study needs assessors can, together with the student and teacher staff, grant education and exam accommodations.

Who can apply?

As a rule, the student takes at least 27 credits.

Type of special needs status

Explanation
Student with disability
  • Sensory impairment: motor, visual and/or auditory
  • Developmental disorders: dyslexia, dyscalculia, dysorthography, dyspraxia, AD(H)D, autism spectrum disorder, developmental dysphasia, stuttering, tic disorder.
  • Psychiatric disability
  • Chronic illness
  • Other
Special individual circumstances (BIO) You experience difficulties during the studies because of, for example, pregnancy, death of a family member, ...
High-level artistic practitioner

You also qualify for the status of 'student - entrepreneur' or 'working student' and you experience difficulties in combining high-level artistic practice with educational activities.
Student – ​​caregiver

You offer extra support to someone in need of care from the immediate environment (family member first degree, cohabiting partner,…)
Student – ​​entrepreneur

You work as a self-employed person, you have an enterprise number, you are affiliated with a social insurance fund and you have a minimum annual turnover of €6648.12. Please note: this status differs from the tax status student – ​​self-employed person, but is linked to it.
Student – ​​top athlete

You experience difficulties in your studies due to the combination with top sport. 

View the conditions
Working student

You work at least 80 hours per month or you are employed part-time in accordance with the relevant collective labor agreement. Please note: PhD students or students who follow education in a work track cannot submit an application, as their form of education has already been adjusted.

How do you apply?

  • Step 1: To have your status as a top sports student, working student, student with a disability or student-entrepreneur officially recognized, you must create your own application file in KULoket . This registration must be done before 16th of October '24.
  • Step 2: Once you have uploaded the correct documents in your file (see Certificate of Disability / Certificate of Other Statutes), the study needs assessor can process your application file and status. As soon as your status has been approved, you will automatically receive a notification in your mailbox. You can upload your documents in KU Loket until 30th of October '24.
  • Step 3: You make an appointment with the study needs assessor on your campus to see which accommodations apply to you.

Not officially registered yet? You can already request a status with your temporary account via this link. You use this account to submit your online registration.

If you did not meet the deadline of the first semester, you will get a second chance in the second semester. If you have registered on KULoket before Wednesday 26th of February '25 and uploaded your documents at the latest on Wednesday 12th of March '25, you can still obtain a special status with accompanying accommodations. These only apply from the second semester, without retroactive effect.

Certificate of disability status

Those who want to be recognized as a student with a statute must be able to submit a certificate (motivated report, report from the CLB, VAPH recognition, etc.). If you do not have such a certificate, ask your treating physician, psychologist, etc. to complete a VLOR certificate bundle . Below you will find an overview:

Disability Valid certificate/documentation

  • Chronic illness

  • Motor function limitation

  • Auditory impairment

  • Visual impairment

  • Psychiatric disability
  • Developmental disorder: dyslexia
  • Developmental disorder: dyscalculia
  • Developmental disorder: dyspraxia
  • Developmental Disorder: ASD
  • Developmental disorder: AD(H)D
  • Developmental disorder: tic disorder
  • Developmental disorder: coordination
  • Developmental disorder: stuttering
  • Developmental disorder: dysphasia

Certificate of other statutes

Status Valid certificate/documentation
Working student
Student-entrepreneur
High-level artistic practitioner
Student – ​​caregiver
  • Completed application form student-caregiver
  • Statement from a doctor that the person in need of care is in a serious medical situation and needs extra support.
  • Official document in which the student is recognized as an informal caregiver by, for example, health insurance, if available.
Student – ​​top athlete
  • Completed application form student-top athlete
  • All possible evidence that can support the application form (e.g. training schedule, club membership, recognition of a certain federation/committee, participation in competition past 12 months,…)
Special individual circumstances (BIO)

What are the educational and exam accommodations?

In consultation with the student, the study needs assessor and staff of the study program examines which educational and/or exam accommodations are useful and doable . You are not automatically entitled to accommodations, these are provided in consultation with the staff of the study program and are reasonable adjustments. Your education and exam accommodations can be renewed annually or are valid throughout your school career at LUCA.

Accommodations must not jeopardize the acquisition of the final competences. Only the process and the way in which the competencies are acquired will be adjusted. As a result, the allocated education and examination accommodations do not jeopardize the principles of the principle of equality for all students within the study program.

Activate exam accommodations


Are you a LUCA student with an approved special needs status and exam accommodation(s)? You can activate these every exam period (when your schedule is online) via KU Loket with the application 'Activate Accommodations'. 

PLEASE NOTE:

  • For each exam or evaluation, enter this information in the comment box:
    • Date of the exam
    • Hour of the exam (if known)
    • Type of exam (online, written, oral, paper, jury, ...)
  • Please also include this information with the following accommodations:
    • “ Using an exam laptop with reading software / writing aid ”: clearly indicate WHICH reading software (Sprint or Kurzweil).
    • If you don't want to use reading software, write ‘ no reading software ’.
    • Student can take oral exams last / first in line ”: write whether you want to take your exam first, last or other moment.
  • Only use exam accommodations that may apply to the type of exam.
  • Need more info? Consult the 
manual 'How to activate exam accommodations'

or contact the study needs assessor of your campus.

DEADLINE: You can request exam accommodations every exam period up to a certain date. In the diagram below you will find the deadlines (2nd semester academic year 2023-2024) per campus. Applications after that date will be automatically rejected!

Campus

Deadline activate exam accommodations

Start exam period

C-Mine Genk

5th of May '24

29th of May '24

Lemmens Leuven

25th of April '24

13th of May '24

Narafi Brussel

1st of May '24

21st of May '24

Sint-Lucas Gent

19th of April '24

13th of May '24 (Visual Arts) and 21st of May '24 (Interior design/Visual Design)

Sint-Lukas Brussel

19th of April '24

13th of May '24 (Audiovisual and Visual Arts) and 21st of May '24 (Interior design and Construction)

An inclusive experience abroad

Going abroad? 

Do you have doubts about participating in a mobility abroad because you: 

  • have a disability such as dyslexia, autism or AD(H)D? 

  • are psychologically vulnerable or in therapy? 

  • combine school with at least a half-time job? 

Together with the special needs assessor and the international coordinator, you can examine your situation confidentially. See more info on the internationalisation website: "An inclusive experience abroad for all". 

Apply for a special status at LUCA through your special needs assessor to be entitled to support. 

Your status and adjustments may also be valid at the institution you go to. 

Incoming international students:  

Are you registered as a student with a disability by your own institution? Then you may be entitled to accommodations at LUCA. Ask your own institution to provide us with your registered adjustments and certificates. This can be done directly to your campus' special needs assessor or via the international coordinator. Do you have the attestations yourself? Contact the special needs assessor to review your situation together. Be mindful of the deadlines to register for a special status at LUCA! 

Contact special needs assessor

Campus Sint - Lukas Brussel
Campus Narafi Mail to zorgcoach.narafi@luca-arts.be or make an appointment with Tessa Rasmussen using the online agenda

Campus C - Mine

 Mail to Vanessa Vangeel zorgcoach.cmine@luca-arts.be 
Campus Lemmens Mail to zorgcoach.lemmens@luca-arts.be or make an appointment with Greetje Anthoni using the online agenda
Campus Sint - Lucas Gent

Mail to zorgcoach.sintlucas@luca-arts.be or make an appointment with Sarina Mary using the online agenda

Study counseling

Do you have a special needs status? Then you are entitled to individual study guidance from the special needs assessor of your campus.

If you're not entitled to a special status, but you would like to have some support or study tips? Read our study tips here.