UPDATE (18/2/2022)

Attention: the FAQs are regularly updated. If you have any doubts about something, read them again.

FOR EVERYONE ON CAMPUS

We are switching to code Orange!

The following new measures will take effect on Monday 21/02/2022 on all campuses of the LUCA School of Arts.

  • Events (except for parties) can again take place under certain conditions. Read more about this in the FAQs.
  • In our cafeterias, it's again allowed to sit at a table with several people.
  • Teleworking is no longer compulsory, but it's recommended. Anyone who comes to work on campus must consult their manager on this matter. CO2 meters and ventilation remain applicable at the workplaces.
  • Even in code orange, we wear a mouth mask inside the LUCA buildings. The only exception is when the (artistic) activity does not allow it. During educational and exam activities, students always wear a mouth mask. If sufficient distance can be kept and there is sufficient ventilation, professors can remove the mouth mask during teaching.

What if the government changes the rules?

We will of course apply them. We closely monitor the decisions of the government and we examine what that means for us. We always communicate about this as soon as possible.

Read more in the FAQ's


Do I have to wear a mouth mask on campus?

There is a general mouth mask obligation. As of November 18, you have to wear a mouth mask in all LUCA buildings, even if you can keep a distance of one and a half meters unless the (artistic) activity does not allow it.

During education and exam activities, students always keep the mouth mask on. Teachers can remove the mask while teaching if they can maintain the social distance.

If you are at your work or meeting place, you can maintain enough distance and there is sufficient ventilation, the mask may be removed, but please wear it every time you move.

Outside on campus, you wear a mask if you are with many people and cannot keep a distance.

Do I have to respect the social distance?

Yes, make sure that you always keep a distance of 150 cm from other people.

Should I continue to follow hand hygiene?
We recommend that you wash and disinfect your hands regularly. That is why LUCA makes hand gel available at the entrances of the campuses and in places where many people come together.

How do we use the cafeterias?
The cafeterias can be used again for all campuses. Please note: in Brussels, there is a limitation of 6 people per table.


Can we organize events on campus again?

Events can again take place (except for parties and celebrations) under the following conditions:

  • CST is compulsory for all visitors.
  • A maximum of 200 people (if you want to organise events with more than 200 people, please contact the prevention advisor).
  • Receptions are again possible and always follow the sector protocols for the hospitality industry (so, for example, operation with a mouth mask).
  • The organisation always pays attention to sufficient space and ventilation.
  • Wearing a mouth mask when entering the campus is still compulsory (see below).
  • For artistic and cultural activities, respect the applicable sector protocols.(in Dutch)

If in doubt, contact our HSE advisor, Pieter De Smedt. (pieter.desmedt@luca-arts.be)
As before, request your event well in advance via the activity calendar of your campus.

Are you infected or ill? 
If you have any symptoms of corona infection, stay at home. Contact your doctor or fill in the questionnaire. If you test positive, you must of course follow the guidelines regarding quarantine and/or COVID tests (these differ depending on your vaccination status). In case of a positive test, report this to LUCA:
For students and staff via: https://associatie.kuleuven.be/diensten/informatie/corona/luca/covid19-form-luca/view
We no longer organize active contact tracing but the reports are registered and followed up to take appropriate measures if necessary. It is therefore important that, in the case of an infection, you pass on the names of any close contacts on campus to Flemish Contact tracing and Mijngezondheid.be 

Why use a CO2 meter?

Good air quality in the classrooms is essential. Regular ventilation of the classes is therefore necessary. If you have doubts or questions about the effectiveness or when it is best to ventilate, you can certainly borrow a CO2 meter from the lending service or the reception desk on campus. 

Where can I borrow a CO2 meter?

To monitor the air quality, LUCA makes several mobile CO2 meters available on each campus. Staff members can borrow these from the lending services or the reception of their campus.

Why do you need to ventilate and ventilate sufficiently?

Providing fresh air is an efficient way to reduce the risk of contagion from an infectious disease. The air currents prevent micro-droplets from spreading and staying in the air. Fresh air is necessary, even without the risk of contamination, to keep the indoor air healthy and thus to maintain optimal teaching comfort for students and staff.

Know that a CO2 measurement is a surrogate measurement that, if performed correctly, is primarily a measure of air exchange and not the number of microdroplets.

Which action do I take with which colour?

  • Green: the ventilation and air exchange are sufficient. Provide ventilation to maintain this.
  • Yellow: additional ventilation is recommended, leave windows and/or doors at least slightly ajar, preferably if possible (diagonally) opposite each other.
  • Red: maximum ventilation is necessary to return to at least level yellow as quickly as possible. If you do not achieve this, despite maximum ventilation, you inform the campus manager.

It is always advisable to ventilate in good time, before the start of the lesson, to remain in optimal conditions (green), so that more drastic actions with a possible negative influence on the course of the lesson are not necessary. We also recommend that, if a break is taken, ventilate the room as much as possible by, for example, opening windows and doors.


FOR STUDENTS

Impact of deferred 2021 and 2022 graduation dates for admission applications

Covid-19 has largely disturbed the final exams and evaluation periods of schools and universities all over the world. We understand this also may influence your initial graduation date or delay the expected issuing date of your high school or university diploma/Transcript of records.  Every case will be evaluated individually and with a flexible approach to a certain extent.

English language tests in 2022 for admission applications

Same with many suspended on-site English language tests. At-home testing and other alternative testing methods offered by the recognized centres during the COVID-19 pandemic will also be accepted for the 2022-2023 intake. Besides the usual English language tests, we will also accept online alternatives that are currently offered by TOEFL iBT Special Home Edition and the IELTS Indicator. Also, the ACT Test is accepted as an alternative.

Defer of your admission from 2021-2022 to the 2022-2023 academic year

Students who opt to defer their admissions to the 2022-2023 academic year due to Covid-19 circumstances have to take into account the following:

  • Students who have passed one of the mandatory artistic aptitude tests or master assessments and who were admitted to the 2021-2022 academic year are allowed to defer to 2022-2023 without passing the artistic aptitude test again. The test result is valid for two consecutive years: 2021-2022 and 2022-2023 as well, but its validity may expire if you change programme, graduation tracks or specialization. Please contact admissions@luca-arts.be for further inquiries.
  • If you decide to defer for the 2021-2022 academic year after payment of the tuition fee, please check the requirements in our cancelling and refund regulation in place.

What if the government changes the rules?

We will of course apply them. We closely monitor the decisions of the government and we examine what that means for us. We always communicate about this as soon as possible.



    TRAVEL & VISA

    Travel - Current principles

    As federal travel policies change frequently, it's recommended that you consult the relevant travel information on government websites to know whether quarantine and testing are required in your case. The Passenger Locator Form must always be completed.

    More information about travelling to Belgium on the Info-Coronavirus website.

    What to do if the Belgian government issued a travel ban for several high-risk countries. Can I still travel to Belgium from these countries?

    Check the government website for the most up-to-date list of countries where a travel ban applies.

    Visa

    Please take into account that travels between certain non-European ‘high risk’ countries and Belgium may not yet be possible or imposed further travel restrictions. The government website shows the most up-to-date list of countries where a travel ban applies. Visa activities may be temporarily suspended and will resume after an unlimited period. Also, the number of flights to Belgium may be limited.  Contact the Belgian Embassy or Consulate in your home country to get the last visa application instructions, but also about their scheduled re-start of their activities: https://diplomatie.belgium.be/en/services/embassies_and_consulates.

    Also at European level restrictions on travels from countries outside the EU to Europe/Schengen countries are set. Please consult COVID-19: travel from outside the EU - Consilium (europa.eu) for any recent updates. Visa and border regulations may always change at very short notice.  

    Information about the application procedure of study visas for Belgium: :https://www.luca-arts.be/en/visa-and-residence-permits and https://diplomatie.belgium.be/en/services/travel_to_belgium/studying_in_belgium.

    Upon entry in Belgium, every student travelling from outside Belgium has to complete the Public Health Passenger Locator Form.


    VACCINATION

    I come from a country other than Belgium. Where can I get vaccinated and do I need to do this?

    Yes, if you are not (fully) vaccinated upon arrival, we urge you to do so. Contact the International Office to ask for a ‘BIS – number which you need to present along with your passport at the vaccination centre.

    You can get vaccinated in Brusselshttps://coronavirus.brussels/en/home-2/

    You can get vaccinated in Ghenthttps://stad.gent/nl/alles-over-corona-gent/vaccinatie-tegen-corona

    You can get vaccinated in Leuvenhttps://leuven.be/en/vaccinatie

    You can get vaccinated in Genk: https://www.genk.be/laatjevaccineren (click on "Get vaccinated - andere talen- other languages"

    Information on where to get vaccinated in another city than above (in Dutch)


    HYGIENE & HEALTH

    I feel sick after my arrival to Belgium, what should I do?

    If you are sick or you show mild symptoms of illness, please definitely stay at home. Under no circumstances will you come to campus. If you do come and you are diagnosed with a fever, cough, etc., you will be refused access to the campus.

    Where can I get tested on Covid 19?

    You'll find all the necessary information here and on the website of the Belgian Government.

    Free testing for incoming international students and staff

    You may need to get tested on day seven after arriving in Belgium. 

    Are you a student at KU Leuven, UCLL, Vlerick Business School or LUCA School of Arts and are you currently staying in Leuven? Then you can come to the KU Leuven test centre in Leuven, without a referral or CPT code.

    If you are not a student in Leuven and you need a test, contact a GP as soon as possible after your arrival to book a test. Information on how to book an appointment with a GP can be found on the healthcare webpages of StuVoLUCA.

    Do not go to the emergency department or one of the local test centres on your own initiative. Unless you have a CPC code, you always need a referral from a GP for a COVID-19 test.

    Testing at your own request and expense to obtain Covid-Safe Ticket for travel or events

    Do you need a test to obtain a Covid Safe Ticket for travel or events? The KU Leuven test centre cannot provide you with a certificate of a negative test result for travel or other purposes. If you need such a certificate, please check the following procedure explained via the KU Leuven website.

    What is a self-test?
    A self-test is an antigen test. Antigen-tests measure the presence of certain proteins and should not be analyzed in a lab. They can be performed and read immediately, making the result available quickly (usually after 15 minutes). A self-test is less reliable than a PCR test. Therefore, it is essential to continue to respect all basic measures (distance, mouth mask, hand hygiene).

    Why self-test for Covid19?
    Self-tests are especially useful to know whether you can go to campus without risking others. They are not actually intended for you to ensure that you are not infected. So it makes no sense to test yourself if you telecommute every day.

    Are self-tests mandatory?
    The use of self-tests is always voluntary and can never be made compulsory by LUCA School of Arts..

    How do I use the self-test?
    You can watch an instructional video here.

    I test positive on the self-test. Is a PCR test still necessary?
    By using the offered self-tests, if a self-test is positive, you also agree to the following agreements:

    • You go into isolation immediately
    • You contact your doctor immediately for a PCR test. The result of the PCR test determines whether you are actually infected or not.

    How do I save the self-test?
    You can store the self-tests at room temperature and in a dark place, but never in the fridge or freezer.

    When is a self-test not useful?
    Self-tests are used to screen preventively. This means that you can only use the tests if you:

    • shows no symptoms
    • are not identified as high-risk contact.

    Self-tests are also not used when returning from a red zone or during a procedure for a suspected cluster infection. Individuals who have recently overcome a confirmed COVID-19 infection have produced antibodies against the virus and are considered sufficiently protected against a new infection for 90 days. In this case, having preventive testing also has little added value.

    For employees who have already been partially or fully vaccinated, the use of a self-test is less useful, but its use is not recommended.

    How do I get a self-test?
    The self-tests can be picked up at the reception after approval from the campus manager. This will be further specified with the campus managers.

    Information about health support, health insurance, student doctors and extra information about corona measures (self-isolation arrangements, Covid-19 testing,…): https://www.luca-arts.be/nl/student-support-services#heath_care_

    https://www.luca-arts.be/en/health-care


    FOR LUCA STUDENTS GOING ABROAD

    Am I allowed to go abroad for my studies?

    Our travel policy allows travelling to countries within the EEA, the UK and Switzerland. An exception can be made for dark red coloured zones and areas with a high circulation of ‘variants of concern’, as indicated by the European Center for Disease Prevention and Control.  

    For all trips to countries outside the EEA, UK and Switzerland LUCA takes into account the travel policy of KU Leuven: https://www.kuleuven.be/global/travelpolicy/index . The Committee on Higher Risk Destinations provides a list of countries that is based on a number of criteria. The list is updated every two weeks and only includes destinations to which KU Leuven students or staff are travelling or intend to travel. If your destination is not on the list, LUCA will present your mobility request to the KU Leuven Committee on Higher-Risk Destinations for further risk analysis. It will decide based on the essential nature of the trip, the epidemiological situation in the country as well as the regulations in force and the general safety situation.

    This policy will apply until further notice, but will also evolve in tandem with the epidemiological situation across the world.

    Before your departure, the colour of your destination will be regularly checked. If the zone of your destination turns dark-red before departure, a travel advice decision will be taken in compliance with the procedure described above.  If you stay in a zone that turns dark-red while being there, you will be contacted regularly by LUCA. We decide on a possible return to Belgium in consultation with you and the partner school.

    Do I need a certificate to travel freely within the EU?

    The Belgian authorities deliver a digital COVID certificate, that allows free travel within the EU as of July 1st 2021, based on

    • COVID vaccination records: each EU member chooses if and how long you should be fully vaccinated
    • A proof of past COVID infection, by a positive PCR test result: each EU member chooses how long this is valid
    • A negative COVID PCR test result: each EU member chooses how recent this should be

    You can request your certificate online or by phone.

    Keep in mind that each state can apply additional measures. Please find specific regulations per EU member state at Reopen Europe.

    Note that the KU Leuven/LUCA travel policy still stipulates that study- or work-related travel to dark red EU-regions or regions with a high circulation of ‘variants of concern’ is not allowed regardless of whether you have a COVID certificate or not.

    Testing at your own request and expense (LUCA students going abroad)

    Are you travelling to a country that requires a negative test result? Please check the following procedure on the FAQ of KU Leuven.



     

    FOR STAFF

    Do I have to work from home?

    The Government recommends working from home. Of course, this only applies to positions where working from home is possible. But in consultation with your head of department, you can work on campus for one or more days.

    Can I go on a business trip for the LUCA School of Arts?
    As a staff member individually go on a study trip and participating in conferences, events, workshops, etc. is possible. The same travel policy as for students are being applied. 

    In the run-up to your business trip, we check the colour of the region to which you wish to travel. Note that the KU Leuven travel policy still stipulates that work-related travel to dark red EU regions or regions with a high circulation of ‘variants of concern’ is not allowed regardless of whether you have a COVID certificate or not.

    Before your departure, the colour of your destination will be checked. If the country or zone of your destination abroad turns red before departure, a travel advice decision will be taken in compliance with the following procedure (Sharepoint).

    If the trip can continue, please don’t forget to register in the LUCA travel log to be in order with the travel insurance policy of LUCA: https://sharepoint.luca-arts.be/Verzekeringen/SitePages/Reisregister.aspx .

    Is incoming personnel mobility of guest speakers, guest lecturers, ... possible?
    Incoming staff mobility for educational activities is possible. In most cases, a Public Health Passenger Locator Form needs to be completed within 48 hours before arrival in Belgium as well as proof of your vaccination status (Covid Safe Ticket including pre-departure PCR or (rapid) antigen test). 

    Testing and quarantine measures are dependent on your vaccination status and country of origin. Since Belgian travel policies change frequently, it is recommended that you continue to monitor the relevant information on the government websites. LUCA asks incoming staff to follow these measures carefully and not to expose your colleagues or fellow students to unnecessary risk of infection.


    Do you have any questions about the impact of the virus on your education? Send an email to info@luca-arts.be

    Main sources of information: