UPDATE (26/11/2020): limited educational activities will be possible again from Monday 30 November

After a month of “code black”, higher education can start up again in “code red” from Monday 30 November 2020. As a result, there is again limited space for practical training for which there is no online alternative. LUCA School of Arts wants to focus on this in the first place. These teaching methods can be repeated, but always in small groups and under supervision.

But code red also means that we will continue to do what we can do online.

This situation will last at least until the end of the semester. The exams in January are therefore also organized in code red.

GENERAL INFORMATION

If you do need to be on campus, we explicitly ask you to respect the general rules of thumb.

Some rules of thumb:

  • - Always respect the social distance of 1.50 m.
  • - Mouth masks are mandatory when entering the campus, including during classes.
  • - Wash your hands when entering campus.
  • - Follow the circulation as indicated on campus.
  • - Open the window where possible to provide adequate ventilation.
  • - You can always disinfect your work or study place yourself, in each room, there will be a kit (70% ethanol + paper) available.
  • - Leave the room and campus immediately after your appointment (workshop, studio, class,…).

FOR EVERYONE ON CAMPUS

Can I come to campus?
The general rule is homework. So you cannot just come to one of the LUCA campuses. To deviate from this rule, there are other agreements for students and staff. More concrete information can be found below.

How do I move around on campus?
You always keep at least 1.50 m (social distance) away from other people on the campus and you wear your mouth mask. You take the shortest route to the room where you need to be. You follow the applied markings, physical barriers, and signage. Respect the one-way traffic on the stairs. Lifts can only be used by people with reduced mobility. If you come to pick up or drop off equipment, you can exceptionally also use the lift. After your activity, you leave the campus by the shortest possible route.

Has the occupancy rate of the premises been adjusted?
In all rooms, the rule applies that you must keep at least 1.50 m distance from others. The occupancy rate of classic classrooms, auditoriums, and meeting rooms have been adapted. Always respect the indicated capacity of the rooms and the indication of the available seats. Also, don't move chairs and tables

Can we organize events (exhibitions, performances, …) on or off-campus?
No events can be organized on or off-campus until November 30.

What do I do when there is a fire alarm?
When you hear the evacuation signal, the usual guidelines apply for evacuating the campus. You do not have to follow the covid circulation plan. The general safety of all those present on campus takes priority over social distancing measures.


    MOUTH MASKS

    Do I have to wear a mouth mask?
    If you come to campus by public transport, you always wear a mouth mask. Outside of campus, you follow the local guidelines about wearing a mouth mask.
    Always wear your mouth mask on campus, also in the outdoor areas. In workshops, studios, or offices with Plexi screens or where a staff member can check whether you respect the 1.50 m social distance, you can remove your mouth mask when being seated or standing at your workplace.
    You don’t need to wear a mouth mask while eating, but keep a minimum distance of 1.5 m from other people, disinfect your hands and your seat before and after eating.


    SERVICES ON CAMPUS
    Can I use facilities such as lending services, print shops, etc.?
    You can visit all these facilities by appointment via the known reservation systems. Free walk-in is not possible for a while. Check the Toledo page (https://www.luca-arts.be/werkplaatsen) for all details.
    For material from the Lending Services you must reserve in advance via LUS (www.luca-arts.be/lus). Free borrowings are not possible.
    We do expect you to disinfect your hands before and after using materials from the university of applied sciences with the resources we make available for this. Some objects brought to the face (eg cameras) can be temporarily quarantined between two users.

    Can I still borrow books from the LUCA libraries?
    You can still borrow books, etc. from the LUCA libraries. Make your choice in the online catalogue and make an appointment to pick up or return your material. Use well-known online tools.

    Can I use other infrastructure on campus?
    Agreements have been made at the different campuses for the possible use of other infrastructure (eg individual workplaces, ...). You can find these arrangements on the Toledo pages of your campus.

    Are the cafeterias open?
    All cafeterias on the various LUCA campuses are closed.

    Is drinkable water available on campus?
    The tap water on campus is drinkable. Please bring your own, preferably reusable, bottle. Provide an identification mark so that no one uses someone else’s bottle.


    Do different rules apply on campus for the exams and interim evaluation evaluations?

    To guarantee everyone's well-being as much as possible, it is important that you also respect all applicable measures during the exams to prevent the spread of the Coronavirus. That gives everyone the necessary peace of mind to get through the evaluation period well.

    How is the organization of the exam rooms?

    If a student group is too large, they are spread over different classrooms. To avoid so-called "crowding" in corridors, etc., subgroups also have separate starting hours.

    As a student and teacher, you will come to the room assigned to you in good time before the announced time. As far as possible, you keep the entrance door to the room open. This way you avoid too many people touching the door handles. If there is no mechanical ventilation, ventilate the room regularly by opening outside windows and/or doors. You can only sit at the indicated places. As long as you haven't taken your place, you wear your mouth mask. Only when you are seated and there is sufficient ventilation you can remove your mouth mask. Before leaving the room, put your mouth mask back on.

    Who provides the materials for the exams?

    As a student, you bring everything (eg writing and drawing materials ...) that you need with you to the exam or the interim practical evaluation. Your teacher will provide you with information about what to bring.µ

    How does the written exam work?

    With larger student groups, the group is spread over several rooms. The starting hours deviate slightly to avoid 'crowding'. LUCA always provides the exam copies and sufficient scrap paper. The hygiene rules are of course followed. Before handing out the exam copy, your teacher will clean his hands with the hygiene set provided.

    Only after all students of your course have started in all classrooms, you can hand in your completed exam. You show your student card to the teacher (or another supervisor) who will mark your presence on the attendance list. You put your exam documents in the appropriate box yourself. In doing so, you make sure that you do not touch the box. You take your own scrap paper (used or not) with you.

    How does oral exam work?

    You arrive at the room just before the announced hour. Either there is a plexi screen between both seats, or you always keep a distance of 1.5 m from each other. You exchange at least documents/material among each other. Do you exchange documents/material? Then ensure good hand hygiene.

    How is the structure of the midterm studio evaluation?

    The general guidelines continue to apply. So you keep the minimum distance of 1.5m. If this is really not possible (eg if you cannot handle the work on your own) then you wear a mouth mask. You bring your own material and tools as much as possible. If you use common material from LUCA, you disinfect it after use. LUCA ensures that hygiene sets are available.

    What do I have to adhere to during the mid-term practical evaluation?

    The student comes to the jury just before the allotted time. A minimum distance of 1.5m between those present is always maintained. If this is not possible (eg because the work is in too small a room), then all those present wear a mouth mask. You exchange at least documents/material among each other. Do you exchange documents/material? Then ensure good hand hygiene. Afterwards, the student immediately leaves the room and campus.

    The specific measures for the music and drama courses will be retained.


    FOR STAFF

    I have to be on campus. How do I request a certificate "Declaration of commuting in the context of Covid"?
    If you wish to come to campus, please coordinate this with your manager. You can request a copy of a certificate from staffsdienst@luca-arts.be, together with your supervisor and the campus manager involved, stating when you will be present on which campus. ”

    I want to give a theory lesson. What should I do?

    This is only possible for so-called interaction lectures, wrap-up or booster sessions. These are preferably organized for first-year students. The limited room occupation must always be respected. You submit a specific request to the campus planners. Keep in mind that an application can be refused.

    Where can midterm studio evaluations take place?

    The midterm studio evaluations can only take place in the rooms assigned by the planning. If someone wishes to use common areas such as hallway/entrance/garden, this must be requested at least 7 days in advance via the activity calendar

    How do I prepare for an exam?

    The exam copies are ideally printed at least 24 hours in advance and kept in a closed envelope or box. Before handing out the exam paper, clean or disinfect your hands clearly visible to the students. For this purpose alcohol gel is provided in the hygiene set in each room. As a professor, you also provide sufficient scrap paper when preparing the exams. This way you avoid having to hand out extra scrap paper regularly.

    What do I do after the exam?

    The student puts his completed documents in a box himself, without touching it. When handing in the exam, the student shows his student card to the supervisor, who signs the presence on the attendance list. When all students have handed in their exams, the teacher closes the box and takes it with him. The completed exams can only be corrected after 24 hours. An alternative way is to regularly wash/disinfect your hands and disinfect your table after improving. After a waiting time of 24 hours, you can scan the exams.

    Are meetings or other gatherings possible on campus?
    It is not possible to hold meetings on the LUCA campuses. The rule is that we meet online.

    Are visitors welcome on campus?

    Although external parties are always welcome at LUCA, today we cannot receive visitors on our campuses. Postpone your appointments with third parties or opt for an online appointment. Members of midterm juries are not seen as external parties.

    Do I work from home or on campus?
    The government has decided that working from home is the rule. We must all adhere to that. But there are of course exceptions. Sometimes you have no choice but to come to campus.

    What if the government still changes the rules?

    We will of course apply them. We closely monitor the decisions of the government and we examine what that means for us. We always communicate about this as soon as possible.

    As a researcher, can I carry out my research activities on campus?
    Telework is also the general rule for researchers.

    Can I go on a business trip for LUCA School of Arts?
    As a staff member, you can go on an individual study trip and participate in conferences, events, workshops, etc. within all countries of the European Economic Area and Switzerland.
    Always take into account the current travel advice from the Ministry of Foreign Affairs, which closely monitors the epidemiological circumstances.
    Travel outside these countries will certainly remain prohibited until February 1, 2021.

    Before your departure, the colour of your destination will be checked. If the country or region of your destination abroad turns red before departure, a travel advice decision will be taken in compliance with the following procedure (Sharepoint)
    This arrangement also applies to students.

    Can I organize activities with an overnight stay for students?

    Multi-day activities with overnight stay are not possible.

    Can I go on a study trip abroad with students?

    Study trips abroad with students are not possible.

    Is incoming personnel mobility of guest speakers, guest lecturers, … possible?

    Inbound staff mobility for educational activities is not possible.


    FOR STUDENTS

    Will I have classes on campus?

    Educational activities that can be organized online will remain online. Practical education for which there is no digital alternative can continue on campus. But always in small groups where all existing guidelines are respected. If protocols exist in the cultural field concerned, they are always followed. You can find these protocols here.

    For all concrete information about all your lessons, it is best to regularly consult your schedule and class schedule.

    The specific measures for the music and drama courses will be retained.

    Are theory lessons given on campus?
    In principle, no theory lessons are offered on campus. An exception is made for except for so-called interaction lectures, wrap-up or booster sessions. These are preferably organized for first-year students. The limited room occupation must always be respected.

    I cannot attend online classes due to illness/quarantine. Do I have to provide proof of my absence?

    Your presence may also be mandatory for online lessons. It is important to report this via the normal way of reporting sick, in particular: https://proform.luca-arts.be/student/ziektemelding 
    A piece of documentary evidence can be a doctor's certificate, but if that is not possible or necessary (eg because you are in quarantine without having to visit the doctor), you can also use other evidence that confirms that you should remain in quarantine.
    Do not forget to contact your teacher if you are unable to request the information about the missed lesson from fellow students or if you need additional explanation.
    For certain activities, you will be able to use the online material that is made available to students who are unable to attend the lectures.
    In addition, we expect that if you test positive for COVID-19 and have recently been on campus, you will report this by filling in a web form

    Where can I get tested on Covid 19?

    Brussel Gent Leuven Genk

    Test centres 

    Test centre Jan Palfijn Test centre KU Leuven Test centre Genk 

    Can I go abroad as part of an Exchange program?
    You can go to zones that are not red according to the data of KU Leuven. Before your departure, the colour of your destination will be regularly checked. If the region of your destination turns red before departure, a travel advice decision will be taken in compliance with the following procedure (Toledo)
    If you stay in a zone that turns red while being there, you will be contacted regularly by LUCA. We decide on a possible return to Belgium in consultation with you and the partner school.

    What can I expect from student life?

    The general rules that apply to our society naturally also apply to students. Today you cannot expect anything from physical student life. But nothing prevents you from connecting with your fellow students online.



     

    HYGIENE & HEALTH

    Which hygiene measures are being taken?
    By regularly opening the windows and/or by using the ventilation systems, the rooms are continuously ventilated with outside air. Hand washers are available and you will also find hygiene sets in the rooms. Wash and disinfect your hands regularly. Also regularly disinfect your seating and workplace.

    I feel sick, what should I do?
    If you are sick or you show mild symptoms of illness, please definitely stay at home. Under no circumstances will you come to campus. If you do come and you are diagnosed with a fever, cough, etc., you will be refused access to the campus.

    I don't feel good with the current situation in which we live and work. Where can I go?

    We realize that the drag on the Covid crisis and the measures being taken can weigh on your mental well-being.

    As a student, you can always contact student services.

    Staff members can always contact their supervisors, colleagues and supervisors and the confidential antennae.

    My Corona test is positive. How do I notify the university of applied sciences?
    In order to guarantee your privacy as much as possible, we have drawn up a web form with which you inform LUCA School of Arts. Based on this, our prevention service can evaluate the situation and possibly take additional measures so that everyone can continue to use the campuses safely. 

    Will I be notified if someone on campus is infected? 

    After reporting an infection via www.luca-arts.be/helpikbenbesmet, LUCA performs a risk analysis to determine which measures must be taken. If there has been a high-risk contact with other people on campus, the people involved will be individually informed of what measures are being taken. The name of the infected person is not disclosed. In the case of low-risk contact, the head of the study program will decide whether the students involved should be informed.

    If it is established that there was no risk contact on campus, no additional measures are necessary and no communication will be made about this.

    I am in close contact with a person who has tested positive for COVID-19 outside of LUCA?
    Do not come to campus and wait for instructions from the government or contact your doctor. If you need to be tested and it turns out positive, report this via www.luca-arts.be/helpiaminfected.

    Can I call on the First Aid during my activity on campus?
    During office hours, a first-aid worker is present on campus. Due to the imposed distance measure, the service is more limited than before. Professional assistance will be called upon more quickly. If you need a first-aid worker, you can contact the reception on campus.


    Do you have any questions about the impact of the virus on your education? Send an email to info@luca-arts.be